Knowledge Base » Windows 10 Mail Series (10)

Category > Windows 10 Mail Series (10)

How to create folders in Windows 10 Mail

Thursday, June 14th, 2018

How to create folders in Windows 10 Mail

This video assumes you already have an existing email account, and it’s configured in Windows Mail.

Now let’s learn how to create folders for organizing our messages.

First, choose the mail account for which you want to add a folder, then click More.

Click the plus icon next to All Folders.

Type a name for the folder, then press Enter.

That’s it! The new folder has been created.

If you want the folder in a different location, simply drag it to where you want it.

This is the end of the tutorial. You now know how to create folders in Windows Mail.

Configuring custom ports in Windows 10 Mail

Thursday, June 14th, 2018

Configuring custom ports in Windows 10 Mail

This video assumes you already have an existing email account, and it’s configured in Windows Mail.

Now let’s learn how to configure custom ports in Windows Mail.

You may need to change the ports your configured email account uses, if for example changes are made on the server requiring the use of different ports.

This video will show you how to change those ports in the event you ever have to.

Click the Settings icon.

Then click Manage Accounts.

Select the email account you want to change the ports for, then click Change mailbox sync settings.

Click Advanced mailbox settings.

To enter a custom port number, you simply have to put a colon after your existing server name, followed by the new port number, followed by colon, one.

Let’s force our outgoing email server to use port 465… enter :465:1 after the server name.

Note that the first number is the port number, and the one after the second colon denotes that it is to use SSL encryption.

When finished, click Done… then click Save.

That’s it! We’ve successfully changed the port number for our outgoing email server.

This is the end of the tutorial. You now know how to configure custom ports in Windows Mail.

How to delete an email account in Windows 10 Mail

Thursday, June 14th, 2018

How to delete an email account in Windows 10 Mail

This video assumes you already have an existing email account, and it’s configured in Windows Mail.

Now let’s learn how to delete an email account.

Note that deleting an email account from Windows Mail does not delete the actual email account where it was created…

… (at your host or email service provider, or in your hosting control panel)… it only deletes it from Windows Mail.

Click the Settings icon…

… then click Manage Accounts.

Select the email account you want to remove, then click Delete Account.

Click Delete to confirm.

That’s it! The email account has been removed from Windows Mail.

This is the end of the tutorial. You now know how to delete an email account from Windows Mail.

Configuring a POP email account in Windows 10 Mail

Thursday, June 14th, 2018

Configuring a POP email account in Windows 10 Mail

This video assumes you already have an existing email account created with your host or email provider, or you’ve created your own in your hosting control panel.

Now let’s learn how to configure Windows Mail with your existing email account using the POP email protocol.

If you’ve never used the Mail app, you’ll see a Welcome page when you open it. Click Add Account to get started.

If you have used the Mail app before, then click the Settings icon at the bottom of the left navigation pane.

… then click Manage Accounts.

Click Add Account.

Then click the Advanced Setup option.

Click Internet Email.

Enter your Email address in both the Email address field and the username field.

Then enter your email password.

Enter a name for this account. This is what you’ll see in the left pane of Windows Mail.

Then enter the name you want your recipients to see when they receive your messages.

Enter your incoming email server. This is commonly mail.yourdomain.com or yourdomain.com, but you should refer to your email documentation for the exact format.

Choose the POP protocol for the account type.

Next, enter your outgoing email server name. Again, refer to your email documentation if you are not sure what this is.

Make sure these last four options are checked, then click Sign in.

That’s it! We’ve successfully configured Windows Mail to send and receive email using our email account.

This is the end of the tutorial. You now know how to configure Windows Mail with your existing email account using the POP protocol.

Configuring your email signature in Windows 10 Mail

Thursday, June 14th, 2018

Configuring your email signature in Windows 10 Mail

This video assumes you already have an existing email account, and it’s configured in Windows Mail.

Now let’s learn how to setup an email signature.

Click the Settings icon.

Then click Signature.

It is from here that you can setup your email signatures.

Select the account for which you want to create a signature.

Then go ahead and create your signature. You can use formatting, and include hyperlinks and images if you like.

When finished, click Save.

That’s it! The signature has been created. Now when we go to compose a new email…

… our new signature is automatically in place in the new message window.

This is the end of the tutorial. You now know how to configure email signatures in Windows Mail.

How to delete folders in Windows 10 Mail

Thursday, June 14th, 2018

How to delete folders in Windows 10 Mail

This video assumes you already have an existing email account, and it’s configured in Windows Mail.

Now let’s learn how to delete folders from Windows Mail.

First, choose the mail account in which you want to delete a folder, then click More.

Then right-click the folder you want removed, click Delete, then click OK to confirm.

Note that if there were any messages within the folder, they will be deleted with the folder.

If you deleted a folder and therefore messages by mistake, you can recover them easily.

Deleting messages only moves them to the Trash folder. You can just as easily move them back from the trash to your inbox.

This is the end of the tutorial. You now know how to delete folders from Windows Mail.

Setting up favorite folders in Windows 10 Mail

Thursday, June 14th, 2018

Setting up favorite folders in Windows 10 Mail

This video assumes you already have an existing email account, and it’s configured in Windows Mail.

Now let’s learn how to setup Favorite folders.

In the left pane of Windows Mail you’ll notice a section for Folders, under your account name.

This section only shows folders that are marked as Favorites. To see all our folders, click More.

Notice how some of the folders are marked with a star… these are marked as favorites, and therefore will show up in the left pane.

To mark additional folders as favorites, simply right click a folder name, then click Add to Favorites.

That’s it! A star appears next to the folder name, and it also now shows up in our favorites section.

You can just as easily remove folders from the favorites area, by right clicking and selecting Remove from Favorites.

Please note that the folders listed here are mirrored copies of the folders, so anything you do with them in the Favorites section (like add or remove messages), will also happen in the folder’s main location.

You can have as many folders in your favorites section as you like.

This is the end of the tutorial. You now know how to set up favorite folders in Windows Mail.

Configuring an IMAP email account in Windows 10 Mail

Thursday, June 14th, 2018

Configuring an IMAP email account in Windows 10 Mail

This video assumes you already have an existing email account created with your host or email provider, or you’ve created your own in your hosting control panel.

Now let’s learn how to configure Windows Mail with your existing email account using the IMAP email protocol.

If you’ve never used the Mail app, you’ll see a Welcome page when you open it. Click Add Account to get started.

If you have used the Mail app before, then click the Settings icon at the bottom of the left navigation pane.

… then click Manage Accounts.

Click Add Account.

Then click the Advanced Setup option.

Click Internet Email.

Enter your Email address in both the Email address field and the username field.

Then enter your email password.

Enter a name for this account. This is what you’ll see in the left pane of Windows Mail.

Then enter the name you want your recipients to see when they receive your messages.

Enter your incoming email server. This is commonly mail.yourdomain.com or yourdomain.com, but you should refer to your email documentation for the exact format.

Choose the IMAP protocol for the account type.

Next, enter your outgoing email server name. Again, refer to your email documentation if you are not sure what this is.

Make sure these last four options are checked, then click Sign in.

That’s it! We’ve successfully configured Windows Mail to send and receive email using our email account.

This is the end of the tutorial. You now know how to configure Windows Mail with your existing email account using the IMAP protocol.

How to configure notification settings in Windows 10 Mail

Thursday, June 14th, 2018

How to configure notification settings in Windows 10 Mail

This video assumes you already have an existing email account, and it’s configured in Windows Mail.

Now let’s learn how to configure notifications.

Click the Settings icon, then click Notifications.

Choose the account for which you want to setup notifications.

To turn notifications on, ensure the Show notifications in the Action Center is set to On.

Then select the type of notifications you want. In this case, I’ll choose to show a notification banner, and play a sound.

Click anywhere outside the Notifications window.

That’s it! The notification settings have been configured.

This is the end of the tutorial. You now know how to configure the notification settings in Windows Mail.

How to change your email password in Windows 10 Mail

Thursday, June 14th, 2018

How to change your email password in Windows Mail 10

This video assumes you already have an existing email account, and it’s configured in Windows Mail.

Now let’s learn how to change our email password.

Click the Settings icon.

Then click Manage Accounts.

Select the email account for which you want to change the password.

To change your password, simply enter your new password, then click Save.

Please note that changing your password here does not change your email password where your email is hosted. The password you enter here must match what your password is set to where it is hosted.

You would only have to change your password here if your email password is ever changed or needs updating on the email server where your email is hosted.

That’s it! Your email password has been changed in Windows Mail, so as long as it matches the password at the email server where it’s hosted, Windows Mail will be able to connect to it.

This is the end of the tutorial. You now know how to change your email password in Windows Mail.