Knowledge Base » Apple (Mac) Mail Series (10)

Category > Apple (Mac) Mail Series (10)

How to setup rules (filters) in Apple (Mac) Mail

Thursday, June 14th, 2018

How to setup rules (filters) in Apple Mail

Rules in Apple Mail are filters that you can use to sort incoming mail into folders.

Go to Mail.

And click Preferences.

Select Rules.

Click Add Rule.

Enter a description.

Choose to sort if any or all the following conditions are met.

Select a condition.

This condition will sort any mail that contains the word Test.

Click plus to add another condition.

Set the action to be taken when the above conditions are met.

Now when the condition is met, the message will be moved to the Support mailbox.

Click OK.

Click Apply to apply the rule to messages in your mailbox.

That’s it! Now you know how to create rules in Apple Mail.

How to subscribe to RSS feeds in Apple (Mac) Mail

Thursday, June 14th, 2018

How to subscribe to RSS feeds

Before you can add an RSS feed to Apple Mail, you first need to find the feed in your browser. We’ll use Safari for this example.

If the website has any RSS feeds available, this icon will show up in the address bar. Click it.

Select the feed you wish to add.

Now click this plus icon.

Select where to add this bookmark.

Click Add.

Now return to Apple Mail and you will see your feed has been added.

To manage general feed options, go to Mail.

And click Preferences.

Click RSS.

Change your default RSS reader here.

Set how often to check for updates.

Choose when to remove articles.

Close the window.

Right click any feed to manage options specific to that feed.

Use this menu to rename, delete or archive the feed and more.

This concludes the demonstration. Now you know how to subscribe to RSS feeds in Apple Mail.

How to create and manage signatures in Apple (Mac) Mail

Thursday, June 14th, 2018

How to create and manage signatures in Apple Mail

A signature is automatically placed at the end of each e-mail message. Let’s see how to create one.

Go to Mail.

Click Preferences.

Select the Signatures tab.

To delete a signature, select it.

And click the minus sign.

Clicking OK will permanently remove the signature. This cannot be undone.

Let’s add a new signature by clicking the plus icon.

Give this signature a name.

Click in this box and type to edit the signature.

It’s possible to create different signatures for each e-mail address you have added to Mail instead of using the same one for all accounts.

Click an account.

Now add a new signature as we did in the last step.

Set the default signature to use for this account.

That’s it! Now you know how to create and manage your signatures.

How to read and send email messages in Apple (Mac) Mail

Thursday, June 14th, 2018

How to read and send e-mail messages in Apple Mail

Once you have added an e-mail account and set up an outgoing server, you can begin to send and receive messages.

Unread messages have this blue dot next to them.

Click any message to view it.

The contents display in the pane below, and the message has been marked as read.

Click Reply to send a response to this message.

Or click New Message to begin writing an e-mail.

Type the recipient’s e-mail address here.

Enter a Subject for this message.

Choose the From address if you have more than one.

Type your message.

Let’s see some text formatting options.

Highlight some text.

Click Fonts.

Select a new font family and size from the choices here.

Choose the underline options.

Select a new font color by clicking this box.

Now use the wheel to pick a new color.

Close the window.

Click this icon to attach a file.

Browse for the file and click Choose File.

When ready, click Send.

We can view our sent message in the Outbox.

That’s it! Now you know how to read and create messages in Apple Mail.

An overview of settings and preferences in Apple (Mac) Mail

Thursday, June 14th, 2018

An overview of settings and preferences in Apple Mail

In this demonstration, we’ll see where to find the different preferences and settings in Apple Mail.

Go to Mail.

Click Preferences.

The tab that opens by default is the Accounts tab where you can manage the options related to your mail accounts.

Go to Mailbox Behaviors.

This is where you can set how the program treats sent, junk and deleted messages.

The advanced tab shows additional options for the selected mail account. You can also manage the SSL settings here.

Let’s look at General options.

This option sets how often Apple Mail will check for new messages on the server.

The RSS tab is where you can change settings related to your RSS feeds.

Set your default RSS reader, how often to check for updates to the feeds you have added and choose when to remove the articles.

The Junk Mail tab is where you enable or disable junk mail filtering and set how the program reacts when you receive junk mail.

On the Fonts and Colors tab, you can set what the font will look like for mailboxes, messages, notes, etc.

The Viewing options let you change settings related to viewing messages including the header detail and message threading.

The settings on this tab affect message composition. For example, you can change the spell checker, automatically send copies of sent messages to yourself, configure address options, etc.

These last two tabs, Signatures and Rules, will be covered in more detail in other videos in this series.

Rules are basically filters you can set up to sort your mail into folders.

That’s it! Now you have seen an overview of the preferences in Apple Mail.

How to open Apple (Mac) Mail

Thursday, June 14th, 2018

How to open Apple Mail

Apple Mail is an e-mail program that is included with Apple’s Mac OS X operating system.

One of the ways to open Mail is to hover over the dock until you find the Mail icon.

Click the Mail icon to launch the program.

If you can’t find Mail in the dock, click the magnifying glass icon at the top right corner of your desktop.

Click on Mail when it appears.

Begin typing the word Mail in the box.

The last way to open Apple Mail is to open a new Finder Window.

To do this, click File.

And then New Finder Window.

Click Applications here.

Finally, double click the Mail icon.

Apple Mail will open and you are now ready to begin using the program.

How to import data from other email clients in Apple (Mac) Mail

Thursday, June 14th, 2018

How to import data from other e-mail clients

Apple Mail makes it easy to import your data from other e-mail clients.

Go to File.

And click Import Mailboxes.

Choose the program from where you’re importing data.

Click Continue.

Browse for the location of your profile.

Click Choose.

Select the items to import and click Continue.

Then click Done.

The new items can be found in the Import folder.

That’s it! Now you know how to import data from other e-mail programs.

How to setup a mail account using POP in Apple (Mac) Mail

Thursday, June 14th, 2018

How to setup a mail account using POP

This tutorial assumes you have already set up an e-mail account in your control panel.

Click File.

Click Add Account.

Type your name here as you want it to appear on outgoing mail.

Enter your full e-mail address.

Enter the password associated with this e-mail address.

Click Continue.

Since we are setting up a mailbox using POP, leave that option selected.

Type a description for this incoming mail server.

Enter the Incoming Mail Server as provided by your host.

Note that this can be anything from mail.example.com to just the domain name as shown here.

Type your username.

Click Continue.

In order to send mail from this address, we need to set up the Outgoing Mail Server.

Enter a description in this box.

Type the Outgoing Mail Server here.

If required by your host, check Use Authentication.

Click Continue.

Review the information and click Create.

Here is the mailbox we just set up. All the messages on the server show up here.

How to setup an email account using IMAP in Apple (Mac) Mail

Thursday, June 14th, 2018

How to setup a mail account using IMAP

This tutorial assumes you have already set up an e-mail account in your control panel.

Go to File.

Click Add Account.

Type your name as you want it to appear.

Enter your full e-mail address.

Type the password associated with this account.

Click Continue.

Select IMAP for the Account Type.

Type a description.

Enter the Incoming Mail Server as provided by your host.

Note that this can be anything from mail.example.com to just the domain name as shown here.

Type your username.

Click Continue.

In order to send mail from this address, we need to set up the Outgoing Mail Server.

Enter a description in this box.

Type the Outgoing Mail Server here.

If required by your host, check Use Authentication.

Click Continue.

Review the information and click Create.

Here is the mailbox we just set up. All the messages on the server show up here.

How to create and manage outgoing mail servers in Apple (Mac) Mail

Thursday, June 14th, 2018

How to create and manage outgoing mail servers

An outgoing mail server is what the program uses to send e-mail messages. If you don’t have at least one server set up, you won’t be able to send any messages.

Go to Mail.

Click Preferences.

If you don’t see this screen, make sure the Accounts tab is selected.

You can select a different Outgoing Mail Server for each mail account.

Click this last option to edit your SMTP servers.

The top pane shows a list of all the outgoing servers that have been set up, while the bottom displays information about the selected server.

Click Advanced.

This tab allows you to set custom ports, use SSL and choose the authentication type (if any).

To delete the selected server, click this minus icon.

Note that deleting a server from the list is permanent and can’t be undone.

Now let’s see how to add the server we just deleted.

Click the plus icon.

Type a short description for the new server.

Now enter the server name.

Go to Advanced.

Choose the authentication method if you would like to use it.

Enter the username and password in these boxes.

Click OK.

Now that our outgoing server has been added, we can set this mail account to use it.

Select the new server from this list.

That’s it! You now know how to create and manage outgoing mail servers.